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1-day Project Management for Non-Project Managers
In today's rapidly evolving market, effective project management is essential for maintaining competitive advantage, ensuring compliance, and delivering high quality products. This training is designed to equip you with the fundamental skills and knowledge needed to manage projects successfully within your organization.
Over the course of this training, you will gain insights into the core concepts of project management, explore the project life cycle, and learn how to identify and manage project requirements and stakeholders. You will also develop practical skills in time management, resource allocation, budgeting, risk management, and communication. Our goal is to provide you with a comprehensive understanding of project management principles and techniques that can be applied to your daily operations, helping you to drive efficiency, enhance productivity, and achieve your project goals effectively.
Join us as we delve into the world of project management, providing you with the tools and techniques necessary to excel in your role and contribute to the success of your organization.
Over the course of this training, you will gain insights into the core concepts of project management, explore the project life cycle, and learn how to identify and manage project requirements and stakeholders. You will also develop practical skills in time management, resource allocation, budgeting, risk management, and communication. Our goal is to provide you with a comprehensive understanding of project management principles and techniques that can be applied to your daily operations, helping you to drive efficiency, enhance productivity, and achieve your project goals effectively.
Join us as we delve into the world of project management, providing you with the tools and techniques necessary to excel in your role and contribute to the success of your organization.
Objective
By the end of this training program, participants will be able to:
1. Understand Fundamental Project Management Concepts:
• Gain a clear understanding of the basic principles and terminology of project management.
• Comprehend the importance of project management in achieving organizational goals.
2. Navigate the Project Life Cycle and Phases:
• Identify and describe the key phases of the project life cycle.
• Understand the tasks and responsibilities associated with each phase.
3. Identify Project Requirements and Stakeholders:
• Learn techniques for accurately identifying project requirements.
• Understand how to identify and manage stakeholders to ensure project success.
4. Develop Effective Time Management and Scheduling Skills:
• Master the skills needed to create realistic project schedules.
• Utilize time management tools and techniques to keep projects on track.
5. Allocate Resources and Budget Effectively:
• Learn how to allocate resources efficiently to optimize project outcomes.
• Understand the basics of project budgeting and financial management.
6. Implement Risk Management Strategies:
• Identify potential project risks and develop strategies to mitigate them.
• Understand the importance of proactive risk management.
7. Enhance Communication Skills:
• Develop effective communication strategies to facilitate project success.
• Learn how to communicate project updates, issues, and successes to stakeholders.
8. Apply Project Management Skills to the Industry:
• Understand the unique challenges and opportunities in managing projects within the industry.
• Apply project management principles to real-world scenarios.
Participants will leave this training with a toolkit of practical skills and knowledge, ready to apply project management best practices to their roles, improving both individual and organizational performance.
1. Understand Fundamental Project Management Concepts:
• Gain a clear understanding of the basic principles and terminology of project management.
• Comprehend the importance of project management in achieving organizational goals.
2. Navigate the Project Life Cycle and Phases:
• Identify and describe the key phases of the project life cycle.
• Understand the tasks and responsibilities associated with each phase.
3. Identify Project Requirements and Stakeholders:
• Learn techniques for accurately identifying project requirements.
• Understand how to identify and manage stakeholders to ensure project success.
4. Develop Effective Time Management and Scheduling Skills:
• Master the skills needed to create realistic project schedules.
• Utilize time management tools and techniques to keep projects on track.
5. Allocate Resources and Budget Effectively:
• Learn how to allocate resources efficiently to optimize project outcomes.
• Understand the basics of project budgeting and financial management.
6. Implement Risk Management Strategies:
• Identify potential project risks and develop strategies to mitigate them.
• Understand the importance of proactive risk management.
7. Enhance Communication Skills:
• Develop effective communication strategies to facilitate project success.
• Learn how to communicate project updates, issues, and successes to stakeholders.
8. Apply Project Management Skills to the Industry:
• Understand the unique challenges and opportunities in managing projects within the industry.
• Apply project management principles to real-world scenarios.
Participants will leave this training with a toolkit of practical skills and knowledge, ready to apply project management best practices to their roles, improving both individual and organizational performance.
Outline
1. Introduction and Core Concepts
This section introduces participants to the fundamental concepts of project management, emphasizing its importance in the industry.
I. Definition of Project Management:
Understanding project management as the application of processes, methods, skills, knowledge, and experience to achieve specific project objectives within agreed parameters.
II. Importance in the Industry:
Exploring why project management is crucial in the industry for maintaining standards, ensuring compliance, improving efficiency, and meeting market demands.
III. Key Terminology:
Introducing essential project management terms such as scope, milestones,
deliverables, stakeholders, risk, and resources.
2. Project Life Cycle and Phases
Participants learn about the stages of a project and what happens in each phase, providing a structured approach to managing projects.
I. Project Initiation:
Defining the project at a high level, identifying objectives, and securing authorization to proceed.
II. Project Planning:
Detailed planning to guide execution, including defining scope, setting goals, scheduling, budgeting, and resource allocation.
III. Project Execution:
Implementing the project plan, coordinating people and resources, and performing project activities.
IV. Monitoring and Controlling:
Tracking project performance, identifying any areas where changes are required, and implementing corrective actions.
V. Project Closure:
Finalizing all activities, delivering the project to the client, and evaluating what was successful and what could be improved for future projects.
3. Identifying Project Requirements and Stakeholders
Participants will learn how to accurately define what is needed for the project and who will be impacted by it.
I. Understanding Project Requirements:
Gathering and defining what needs to be achieved by the project, including specific deliverables and criteria for success.
II. Identifying Stakeholders:
Recognizing all parties affected by the project, from team members to external clients, and understanding their needs and expectations.
III. Stakeholder Communication Strategies:
Developing plans for how to communicate effectively with stakeholders, ensuring their needs are met and they are kept informed of project progress.
4. Practical Skills and Application
I. Time Management and Scheduling
This section covers how to plan and manage time effectively to keep the project on track.
II. Creating Project Timelines:
Using tools like Gantt charts and timelines to outline project tasks and deadlines.
III. Tools and Techniques for Scheduling:
Utilizing software and methods such as Critical Path Method (CPM) and Program Evaluation Review Technique (PERT) to schedule project activities.
IV. Managing Time Effectively:
Tips and strategies for ensuring that project tasks are completed on time, dealing with delays, and optimizing productivity.
5. Resource Allocation and Budgeting
Participants will understand how to allocate resources and manage the project budget efficiently.
I. Identifying Project Resources:
Determining what resources (people, equipment, materials) are needed and ensuring they are available.
II. Budget Planning and Control:
Creating a budget, tracking expenses, and controlling costs to keep the project financially viable.
III. Cost Estimation Techniques:
Learning methods for estimating costs accurately, such as bottom-up estimating and analogous estimating.
6. Risk Management and Communication
Focuses on identifying potential risks and developing strategies to manage them, along with effective communication practices.
I. Identifying Potential Risks:
Recognizing possible risks that could affect the project, both internal and external.
II. Analyzing and Prioritizing Risks:
Assessing the impact and likelihood of risks and prioritizing them based on their potential effect on the project.
III. Developing Risk Mitigation Strategies:
Planning actions to reduce or eliminate risks and creating contingency plans.
IV. Importance of Communication in Projects:
Highlighting the role of communication in project success and how to ensure clear, consistent information flow.
V. Techniques for Effective Communication:
Best practices for communicating with the project team and stakeholders, including regular updates, meetings, and reports.
This section introduces participants to the fundamental concepts of project management, emphasizing its importance in the industry.
I. Definition of Project Management:
Understanding project management as the application of processes, methods, skills, knowledge, and experience to achieve specific project objectives within agreed parameters.
II. Importance in the Industry:
Exploring why project management is crucial in the industry for maintaining standards, ensuring compliance, improving efficiency, and meeting market demands.
III. Key Terminology:
Introducing essential project management terms such as scope, milestones,
deliverables, stakeholders, risk, and resources.
2. Project Life Cycle and Phases
Participants learn about the stages of a project and what happens in each phase, providing a structured approach to managing projects.
I. Project Initiation:
Defining the project at a high level, identifying objectives, and securing authorization to proceed.
II. Project Planning:
Detailed planning to guide execution, including defining scope, setting goals, scheduling, budgeting, and resource allocation.
III. Project Execution:
Implementing the project plan, coordinating people and resources, and performing project activities.
IV. Monitoring and Controlling:
Tracking project performance, identifying any areas where changes are required, and implementing corrective actions.
V. Project Closure:
Finalizing all activities, delivering the project to the client, and evaluating what was successful and what could be improved for future projects.
3. Identifying Project Requirements and Stakeholders
Participants will learn how to accurately define what is needed for the project and who will be impacted by it.
I. Understanding Project Requirements:
Gathering and defining what needs to be achieved by the project, including specific deliverables and criteria for success.
II. Identifying Stakeholders:
Recognizing all parties affected by the project, from team members to external clients, and understanding their needs and expectations.
III. Stakeholder Communication Strategies:
Developing plans for how to communicate effectively with stakeholders, ensuring their needs are met and they are kept informed of project progress.
4. Practical Skills and Application
I. Time Management and Scheduling
This section covers how to plan and manage time effectively to keep the project on track.
II. Creating Project Timelines:
Using tools like Gantt charts and timelines to outline project tasks and deadlines.
III. Tools and Techniques for Scheduling:
Utilizing software and methods such as Critical Path Method (CPM) and Program Evaluation Review Technique (PERT) to schedule project activities.
IV. Managing Time Effectively:
Tips and strategies for ensuring that project tasks are completed on time, dealing with delays, and optimizing productivity.
5. Resource Allocation and Budgeting
Participants will understand how to allocate resources and manage the project budget efficiently.
I. Identifying Project Resources:
Determining what resources (people, equipment, materials) are needed and ensuring they are available.
II. Budget Planning and Control:
Creating a budget, tracking expenses, and controlling costs to keep the project financially viable.
III. Cost Estimation Techniques:
Learning methods for estimating costs accurately, such as bottom-up estimating and analogous estimating.
6. Risk Management and Communication
Focuses on identifying potential risks and developing strategies to manage them, along with effective communication practices.
I. Identifying Potential Risks:
Recognizing possible risks that could affect the project, both internal and external.
II. Analyzing and Prioritizing Risks:
Assessing the impact and likelihood of risks and prioritizing them based on their potential effect on the project.
III. Developing Risk Mitigation Strategies:
Planning actions to reduce or eliminate risks and creating contingency plans.
IV. Importance of Communication in Projects:
Highlighting the role of communication in project success and how to ensure clear, consistent information flow.
V. Techniques for Effective Communication:
Best practices for communicating with the project team and stakeholders, including regular updates, meetings, and reports.
Who should attend
This training program is designed for individuals in any industry who are new to project management or looking to enhance their project management skills. Specifically, it is ideal for:
1. Supervisors and Team Leaders
2. Production Managers
3. Quality Assurance Managers
4. Supply Chain and Logistics Coordinators
5. Marketing and Sales Managers
6. R&D and Product Development Teams
7. HR and Training Coordinators
8. Administrative Staff:
9. Any Other Non-Project Manager
Benefits of Attending This Course
This course will equip participants with the necessary skills and knowledge to manage projects successfully, improve operational efficiency, and contribute to the overall success of their organizations.
1. Supervisors and Team Leaders
2. Production Managers
3. Quality Assurance Managers
4. Supply Chain and Logistics Coordinators
5. Marketing and Sales Managers
6. R&D and Product Development Teams
7. HR and Training Coordinators
8. Administrative Staff:
9. Any Other Non-Project Manager
Benefits of Attending This Course
This course will equip participants with the necessary skills and knowledge to manage projects successfully, improve operational efficiency, and contribute to the overall success of their organizations.
Methodology
Interactive presentations, discussions, and Q&A segments.
• Engagement: Utilize polls, quizzes, and breakout rooms to encourage participation and collaboration among participants.
Interactive Case Studies and Role-Playing:
• Real-World Scenarios: Present case studies relevant to the industry, encouraging participants to solve problems and make decisions as they would in real projects.
• Role-Playing: Engage participants in role-playing exercises to practice stakeholder communication and negotiation skills.
Interactive Quizzes and Assessments:
• Knowledge Checks: Use online quizzes and assessments to gauge participant understanding and provide immediate feedback.
• Progress Tracking: Regular assessments help track progress and identify areas that may need additional focus.
• Engagement: Utilize polls, quizzes, and breakout rooms to encourage participation and collaboration among participants.
Interactive Case Studies and Role-Playing:
• Real-World Scenarios: Present case studies relevant to the industry, encouraging participants to solve problems and make decisions as they would in real projects.
• Role-Playing: Engage participants in role-playing exercises to practice stakeholder communication and negotiation skills.
Interactive Quizzes and Assessments:
• Knowledge Checks: Use online quizzes and assessments to gauge participant understanding and provide immediate feedback.
• Progress Tracking: Regular assessments help track progress and identify areas that may need additional focus.
Profile of Michael Giam
International Business Consultant, Leadership Development Expert, MBA, IHRP-SP, ACTA, RPA, CASM, MOM-Registered CEI Trainer, SkillsFuture Mentor, Global Consulting Associates
Michael Giam is a seasoned international business professional with over 40 years of senior management experience in diverse and cross-cultural environments. His expertise spans both public institutions and private corporations, where he has focused on business fundamentals and human capital to drive strategic business goals. Michael specializes in Change Management, Corporate Development, Customer Service Excellence Audits & Training, Corporate HR, restructuring, and governance.
Throughout his career, Michael has held key leadership positions, including Project Director, Principal Consultant, Director of Operations, and Director of HR at renowned organizations such as INDECO Engineers, Global Consulting Associates, Society of Petroleum Engineers, and Marriott International properties in China. His roles have equipped him with extensive skills in managing dynamic teams, strategic planning, conflict management, and leadership mentoring.
Michael's areas of expertise include Interpersonal Skills, Conflict Management, Managing Dynamic Teams, Problem Solving, and Project Management. He has developed and delivered numerous workshops and training programs, such as HR Counselling Skills, Handling Difficult People, various countries' labour laws, EQ for Management, and Effective Ways to Manage the Millennial and Gen Z.
Passionate about developing future leaders, Michael has been an adjunct faculty member since 1995, teaching at local and international universities and adult learning institutions on topics such as Human Resource Management, Organizational Behavior, and Customer Service Training. He is also a certified trainer and assessor, an accredited MBTI administrator, and holds several certifications in Agile Service Management, Robotics Process Automation, and more.
Michael is an active member of professional bodies such as the Singapore Chinese Chamber of Commerce & Industry and the Workforce Advancement Federation. He is also a SkillsFuture Mentor with Enterprise Singapore and an affiliate of the International Consulting Group. He is also a certified Senior Professional with the Singapore Institute of Human Resource Professionals (IHRP).
Michael's commitment to excellence and his vast experience in training and development make him a sought-after consultant and trainer for organizations looking to enhance their leadership and management capabilities.
